Create the requirement onboard or in the office
The vessel can send a prepared list to the office, or purchasing personnel can start the same list directly for the selected ship.
For ship owners and fleet managers
Ship owner software for procurement and fleet operations.
Connect requisitions, IMPA-coded purchasing, supplier quotations, deliveries, service work and fleet records around the vessel they belong to.
Vessel-centred accessTraceable approvalsOffice and ship collaboration
owner.maritimeserver.com
Fleet OperationsM/V BLUE HORIZON⌄
Open lists12
RFQs5
Service works3
Due certificates2
ЗакупкиServiceVessel
PROVISIONS · DECK STORELIST-2026-0148 · 18 items
Quotes received3 companiesEvaluationMAIN ENGINE SPARESLIST-2026-0149 · 9 items
RFQ sent5 companiesIn progressBOILER SERVICESRV-2026-0042 · Tuzla
Work planning2 worksPlannedSAFETY EQUIPMENTLIST-2026-0143 · 12 items
Owner receiptInventoryDeliveredVessel context activeEvery module follows the selected ship
Vessel requisitionsShip and office teams build lists in the same controlled process.
Supplier comparisonCompare products, companies, prices, terms and remarks.
Service operationsAward, plan, execute and close technical service work.
Fleet managementCrew, certificates, inventory, ISM, payroll and PMS.
Vessel-centred owner workflow
The selected vessel keeps every operation in context.
Lists, RFQs, deliveries, service requests and fleet records always remain connected to the vessel selected by the owner team.
Invite registered or external suppliers
Choose suppliers by port and product scope or share a secure quotation link with companies outside the platform.
Compare and approve at product level
Review ranked prices, currencies, quantities, units, delivery times, supplier terms and remarks before approving full or partial quantities.
Confirm delivery and update vessel stock
Supplier delivery does not complete owner receipt. The vessel confirms receipt and may add items to the correct department and inventory type.
Keep service and fleet work on the same vessel
Technical service planning, work reports, inventory, certificates, crew and planned maintenance remain available from the same vessel context.
Owner purchasing
From requisition list to received stock.
A purchasing workflow designed for office control without losing the vessel's original requirement.
Product-based and company-based comparison
Switch between product and company views. See the best offer first, compare every priced response and inspect each supplier's commercial terms without leaving the request.
IMPA code product search
Build clearer requisitions with internationally recognised IMPA references, product hierarchy, units and technical descriptions.
Commercial detail without hidden differences
Supplier remarks appear beside the related product. Changed quantities or units remain visible under the requested values, and the owner can approve a smaller quantity than originally planned.
20 PCS
Requested quantitySupplier offered 12 PCS with a product remark
10 approvedRegistered suppliers and secure external links
Maintain an owner-specific supplier address book, invite companies that sell to owners and collect quotations through a secure link when the supplier is not registered.
quote.maritimeserver.com/4RF8...Copy link
EXT
External supplierQuotation submitted by secure link
ReceivedTwo-sided delivery confirmation and optional inventory receipt
A supplier can mark goods as delivered, but only the owner or vessel confirms receipt. During confirmation, received items can be added to vessel inventory under the selected department as spare parts or provisions.
Supplier preparationReady for delivery
Supplier deliveryIn transit and delivered
Owner receiptVessel confirmation required
InventoryDepartment, parts or provisions
Technical service operations
Follow awarded service work from plan to final report.
Create a vessel service request, invite registered service companies by service type and port, compare quotations and approve the right company before operational work begins.
1Quotation approval is the gate before work planning and execution.
2Follow planned tasks in an owner-side calendar with personnel and material context.
3Track published work orders, checklists, material usage and field reports.
4Review closure notes and preserve a final service report for the vessel.
SERVICE OPERATION TRACKING
SRV-2026-0042 · M/V BLUE HORIZON
Work planningSRV-2026-0042 · M/V BLUE HORIZON
RequestQuotationPlanningExecutionClosure
20
21
22
Inspection
Inspection
23
Repair
Repair
24
25
26
27
28
Test
Test
29
30
31
01
02
Assigned personnel4 technicians
Published work orders2 / 3
Material usageTracked by work order
Field reportsOwner visibility
Fleet management modules
The operational record continues beyond purchasing.
Manage the documents, people, stock and maintenance records that keep each vessel ready for operation.
ISM
ISM Document Management
Organise vessel procedures, controlled documents and shared operational records.
Explore module → CREWCrew Management
Keep crew profiles, employment information and personnel documents connected to the vessel.
Explore module → CERTCertificate Management
Track vessel and crew certificates, validity periods and upcoming expiry dates.
Explore module → PAYPayroll Management
Maintain crew payroll records and vessel-related personnel account information.
Explore module → INVVessel Inventory
Structure departments and track spare parts, provisions, quantities and received purchasing items.
Explore module → PMSPlanned Maintenance
Plan machinery maintenance, connect parts and keep work records and reports.
Explore module →Connected maritime network
Work with the companies around every vessel.
Maritime Server provides dedicated operational workspaces for the suppliers, service companies and agencies that owners coordinate with.
Frequently asked questions
Ship owner software, explained.
Answers for ship owners, managers and purchasing teams evaluating a connected vessel platform.
What is ship owner and fleet management software?
Ship owner software connects vessel purchasing, supplier quotations, deliveries, technical service work, crew, certificates, inventory, documents and planned maintenance around each vessel.
Can requisition lists be created onboard and in the office?
Yes. A vessel can prepare and send a list to the office, while authorised office personnel can also create a list directly for the selected vessel. Status tracking shows where every list is in the purchasing process.
Does the platform support IMPA codes?
Yes. Purchasing teams can search and add products using IMPA references, product categories, descriptions and units to create clearer requisitions and reduce product mismatches.
How are supplier quotations compared?
Owners can compare quotations by product or company, sort offers from the lowest price, review currencies, terms, remarks, delivery times and quantity or unit differences, then approve the required quantity.
Can unregistered suppliers submit quotations?
Yes. The owner can share a secure quotation link with an external supplier. Registered suppliers remain connected through their company profile and owner-specific supplier address book.
How does delivery confirmation work?
Supplier delivery and owner receipt are separate actions. After the supplier reports delivery, the vessel or owner confirms actual receipt and can optionally add received products to the selected department in vessel inventory.
Can owners follow service planning and work reports?
Yes. After a service quotation is awarded, owners can follow the planning calendar, published work orders, assigned personnel, material use, field reports, closure notes and the final service report.
Bring purchasing, service and fleet records around every vessel.
See how Maritime Server fits your office, vessel, purchasing and technical teams.