Open the vessel call
Capture vessel, principal, port, ETA, ETD, berth and responsible team details as the shared operational reference.
Built for ship and port agencies
Ship agency software for every vessel call.
Coordinate port calls, PDA and FDA, crew logistics, transfers, local services, documents and field teams from one connected agency workspace.
Vessel-call control towerRole-based assignmentsMobile notifications
maritimeserver.com / agency / vessel-call
VC-2026-0418IN PORT
VESSEL CALLM/V BLUE HORIZON · IstanbulETA 21 Jul 08:30 · ETD 23 Jul 19:00
ALL FASTNominatedPDAPlannedIn PortFDAClosed
Live operation plan
Pilot on board08:30 · Mehmet A.
DoneCrew transfer11:15 · Airport → Vessel
AssignedFresh water supply14:00 · Berth B-2
PlannedDocument review16:30 · Port clearance
OpenPDA / FDA
Port duesUSD 1,850
PilotageUSD 1,450
Agency feeUSD 1,500
EstimateUSD 6,192
Transfer assignedField agent notified · 10:42
Vessel-centred operationsEvery module stays connected to the relevant port call.
PDA to FDA controlMove from estimate to actual cost and final account.
Crew and transfer logisticsPlan movements and assign field personnel.
One operational recordKeep tasks, documents, events and reports together.
Connected port agency workflow
The vessel call becomes your operational control centre.
Commercial estimates, port planning, crew movements, service coordination and final records remain attached to the same call from nomination to closure.
Build the PDA from controlled tariffs
Apply cost-library items, calculate quantity, unit price and tax automatically, then manage review and revision history.
Plan and assign port operations
Publish daily tasks, assign agency personnel and give managers a complete calendar while field users see their own work.
Coordinate crew, transfers and local services
Manage crew readiness, point-to-point transfers, providers, drivers and vessel-related services without losing call context.
Reconcile, report and close
Record actual costs, prepare the FDA, preserve document versions and close the call with a traceable final snapshot.
Agency operation modules
Purpose-built tools, connected by the vessel call.
Open the company-wide workspace from the sidebar or enter through a vessel call to see the same module already filtered to that operation.
Vessel Call Control Tower
Use one overview page to reach PDA, FDA, planning, timeline, crew change, transfer, local services, documents and closure for the selected call.
PDA, FDA & Tariff Library
Standardise estimated cost items, maintain versioned tariffs and reconcile actual expenses against the approved PDA.
Crew Change & Transfers
Track on-signers and off-signers, document readiness and independent airport, hotel, vessel or shipyard transfers.
Local Services & Documents
Schedule husbandry, launch, waste, repair, medical and delivery work, then keep controlled files and version history linked to the call.
The right operational view for every agency role
Managers see company-wide activity, coordinators plan within their authority and field agents receive only the work assigned to them, with notifications and status actions built in.
Agency ManagerFull operation and team visibility
Operations CoordinatorPort planning and assignments
Disbursement OfficerPDA, FDA and cost control
Crew CoordinatorCrew readiness and logistics
Documentation OfficerFiles, versions and verification
Field AgentOwn calendar and assigned work
Office-to-field coordination
Assignments reach the right person at the right time.
Crew changes, transfers, local services and operational tasks become actionable assignments with timing, location and vessel context.
1Personnel receive web and mobile notifications for new assignments.
2Each user sees their own calendar, route, schedule and operation details.
3Assigned staff can accept, start and complete work from the field.
4Managers retain the full team calendar and live operational status.
New assignmentMobile notification delivered
TRANSFER · ASSIGNED
Crew airport transfer
M/V BLUE HORIZON · VC-2026-0418
ROUTEIstanbul Airport → Crew Hotel
Assignment accepted
Confirm meeting point
Complete passenger handover
Start transfer
Manager calendarTeam status updated live
Connected maritime operations
Coordinate with the wider maritime workflow.
Maritime Server also supports the suppliers and vessel service companies that agencies work with around every port call.
Frequently asked questions
Ship agency software, explained.
Answers for port and ship agencies evaluating a connected operations platform.
What is ship agency software?
Ship agency software, also known as port agency software, connects vessel calls, port operations, disbursement accounts, crew logistics, local services, documents and team assignments in one operational system.
Can Maritime Server manage PDA and FDA workflows?
Yes. Agencies can create PDA revisions, calculate cost items, apply controlled tariffs, record actual costs and reconcile the FDA against the latest accepted estimate.
How are crew changes and transfers managed?
Crew coordinators can track on-signers, off-signers and document readiness. Transfers can be planned between airports, hotels, vessels, shipyards or custom locations and assigned to field personnel.
Does the platform support multiple agency users?
Yes. Role-based permissions and work scopes control what managers, coordinators, disbursement officers, documentation staff and field agents can view or execute.
Can field personnel receive operation notifications?
Yes. Assigned users receive notifications with vessel, date, time, route and operation details. They can accept, start and complete assigned work while managers monitor the team calendar.
Are documents linked to individual vessel calls?
Yes. Documents can be filtered by vessel call and linked to crew movements, checklists, disbursement accounts or local services with controlled version history and review status.
Run every port call from one connected agency workspace.
See how Maritime Server fits your operations, finance, crew, documentation and field teams.