Maritime supplier operations software

Maritime supplier software for RFQs, sales and stock.

Turn incoming RFQs into quotations, route missing products to purchasing, control stock and delivery, follow the money and coordinate vessel service work from one platform.

Start free 7-day trial Explore the workflow
AI-assisted RFQ importConnected departmentsNo credit card required
maritimeserver.com / supplier / dashboard
Operations overviewLIVE
Open RFQs24
Awaiting delivery08
Active work orders12
Sales pipeline
BW
BlueWave ShippingRFQ-20260715-1842 · 38 items
QUOTING
NS
North Sea MarineRFQ-20260714-0927 · 16 items
APPROVED
OC
Ocean CrestRFQ-20260712-1504 · 51 items
DELIVERY
Revenue activity
Matched from stock74%
Routed to purchasing26%
RFQ imported successfullyAI · 38 PRODUCT LINES
ΠωλήσειςRFQ, quotation, delivery and invoicing
ΠρομήθειεςSourcing, comparison and receiving
ΑπόθεμαWarehouses, matching and history
ΥπηρεσίαPlanning, work orders and reports
AccountingReceivables, payables and ledgers
One connected commercial flow

Follow the request from inbox to account ledger.

Every department works on the same commercial record. Products can branch into stock or procurement and reunite before delivery, invoicing and reporting.

01

Request

Import or create the RFQ

02

Quotation

Price, margin and share

03

Procurement

Source missing products

04

Receiving

Confirm incoming goods

05

Delivery

Track approved items

06

Accounting

Record invoice and balance

07

Reporting

Measure the operation

AI-assisted sales intake

Drop in the buyer's RFQ. Review a structured request.

Upload Excel, PDF, CSV, a screenshot or other request attachments — or paste the email text. Maritime Server prepares the company, vessel and product lines before anything is saved.

✓Review and edit extracted data before creating the RFQ.
✓Match recognized products with the IMPA-supported catalog where possible.
✓Keep buyer remarks, quantities, units and original files together.
AI Import Review✦ 38 lines extracted
FROM · purchasing@bluewave.comRFQ / M.V. BLUE HORIZON / AMBARLI
▧ BLUE_HORIZON_RFQ.xlsx · 84 KB
ΕταιρείαBlueWave Shipping
ΠλοίοM/V BLUE HORIZON
Delivery portAmbarlı
Request noBW-260715
01Marine refuse sackIMPA100 PKT
02Brake lining, non-asbestosIMPA40 MTR
03Custom requested itemREVIEW2 PCS
Apply reviewed data to sales request
Approved quotation38 product lines · M/V BLUE HORIZON
READY
28 items in stockWarehouse quantities reserved for delivery
Stock history retainedSupplier and purchasing records available
⇄
10 items to sourceForwarded to the purchasing team
4 supplier quotesPrice and delivery terms compared
Approved products reunite in the order→ DELIVERY
Stock and procurement, connected

Sell what you have. Source what you need.

Match quotation lines with warehouse stock. Forward missing products to purchasing, collect prices from registered or external suppliers, approve the best combination and return the cost to the same sales flow.

1Auto-match or manually link sales products to stock.
2Share secure quote links with suppliers outside the platform.
3Compare price, currency, delivery time, transportation and other costs.
4Track goods to be received and products to be delivered.
A complete supplier workspace

The modules around every maritime order.

Use the modules your company needs while keeping information connected across teams.

SALE

Sales and quotations

Build multi-currency quotations with stock and purchase costs visible, monitor margin, save drafts and move approved products into delivery and invoicing.

Secure buyer links with optional password and expiryProforma PDF, standard Excel and mapped customer Excel templatesDelivery receipt, line-level delivery status and approved quantities
BUY

Προμήθειες

Create and forward requests, maintain a supplier address book, collect internal or external quotations and approve suppliers product by product.

Registered supplier search and messagingManual price entry when neededReceiving and purchase invoice stages
STK

Stock and warehouses

Manage multiple warehouses, quantities, product details, supply companies and purchasing history.

Main82%
Transit48%
Υπηρεσία76%
ACC

Receivables, payables and ledgers

Move sales and purchase records into accounting, follow open balances by currency, record payments and keep invoice files with each trade.

PDF

Operational reports

Track request, quotation and delivery states, activity, top ports, customers, products and financial performance.

Filter reporting periodsBuild and reorder custom widget templatesExport the current report view as PDF
Supplier reportsLast 12 months ▾
Requests184
Approved76
Net profit$48.2K
Margin24.8%
Request activity
Quotation status
Visibility and control

Give every department the right workspace.

Create sub-accounts and assign module access for sales, purchasing, stock, mail and service. Service teams can go further with role, work scope and action-level permissions.

SA
Selin AksoyCommercial team
ΠωλήσειςΑναφορές
MK
Mert KayaSupply chain
ΠρομήθειεςΑπόθεμα
BT
Baki TaşField technician
Assigned service work
MAIL
Integrated emailInbox, outbox and attachments remain available inside the supplier workspace.
Vessel service operations

Supply products and manage field service in the same company account.

Receive service requests, quote labor and materials, plan technicians on a calendar, publish work orders, record actual material use and complete the job with field reports.

AI request importPersonnel calendarWork ordersMaterial requestsField reports
Explore service management →
Frequently asked questions

Maritime supplier software, explained.

Answers for ship chandlers, marine suppliers and vessel service companies evaluating one connected platform.

What is maritime supplier software?

Maritime supplier software connects incoming vessel RFQs with quotation, procurement, stock, receiving, delivery, accounting and reporting. Maritime Server also includes vessel service planning and work orders for companies that supply both products and technical services.

Can Maritime Server import RFQs from email and files?

Yes. Sales teams can upload Excel, PDF, CSV, screenshots and other request files or paste email text. AI prepares company, vessel and product data for review and matches products with the IMPA-supported catalog where possible.

What happens when a quoted product is not in stock?

Missing products can be forwarded into purchasing. Your team can request prices from platform suppliers or external companies through a secure link, compare the offers and return approved purchase costs to the sales quotation.

Can buyers and suppliers use quotation links without an account?

Yes. Quotations and purchasing requests can be shared through secure external links. Sales links can use an optional password and expiry, while external suppliers can submit requested pricing without joining the platform.

Does the platform include accounting and reports?

Yes. Approved sales and purchasing records can be transferred into receivables and payables. Teams can track balances and ledgers by currency, attach invoices, view financial and operational reports, create report templates and export reports as PDF.

Can departments and field staff have different access?

Yes. Company administrators can create sub-accounts and assign module permissions. The service module also supports manager, planner, supervisor, technician, reporter and viewer roles with scoped work access.

Connect your maritime supply operation.

Start with the modules your team needs and keep every request moving in one system.

Start free 7-day trial